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Governance & Administration

Data Conversion & Import

Move your masjid or nonprofit data from legacy tools into a secure, modern system—without losing accuracy.
We handle conversion, cleanup, validation, and import so your governance and administrative operations stay reliable.

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Data Conversion and Import

Features & Functionalities

Data Analysis & Preprocessing

  • Analyze incoming data from Excel, CSV, or other sources to understand structure, quality, and gaps
  • Normalize and transform raw data into system-compliant formats
  • Apply validation rules to ensure consistency, completeness, and correctness before importing

Structured Data Mapping

  • Map source fields to system entities (members, students, schools, mosques, etc.)
  • Handle complex relationships and dependencies between records
  • Ensure alignment with existing governance rules and business logic

Controlled & Non-Disruptive Import

  • Execute imports without system downtime or impact on active users
  • Support bulk and incremental imports based on operational needs
  • Perform imports in controlled stages to reduce risk

Continuous Synchronization

  • Enable ongoing synchronization for approved data sources
  • Ensure updates remain aligned with the system’s current state
  • Prevent duplication and data conflicts through reconciliation checks

Validation, Reconciliation & Auditability

  • Verify imported data against source totals and business rules
  • Maintain detailed import logs for traceability and audits
  • Support error reporting and corrective re-imports when necessary

Data Security & Compliance

  • Secure data throughout the import lifecycle using controlled access and handling
  • Protect sensitive information during processing and storage
  • Maintain organized records of all imports for governance, review, and compliance purposes

Governance-ready data, imported the right way

Good decisions require clean data. Our conversion and import services are designed for boards and administrators
who need trustworthy records, consistent reporting, and secure handling from day one.

Data conversion from legacy systems

  • Convert spreadsheets, older databases, and vendor exports into clean import-ready data
  • Field mapping for members, donations, events, committees, and custom attributes
  • Standardize dates, phone numbers, addresses, and currency formats

Data import process

  • Structured workflow: discovery → mapping → test import → validation → final import
  • Supports staged imports so you can review results before go-live
  • Clear migration summary and sign-off checklist

Supported formats

  • CSV, Excel (XLS/XLSX), JSON, XML, SQL exports
  • Custom vendor exports (we adapt the conversion)
  • Handles nested or multi-sheet datasets with consistent relationships

Accuracy & validation

  • Duplicate detection, merges, and de-dup rules based on your preferences
  • Reconciliation checks (record counts, totals, sampling)
  • Flag missing fields and inconsistent entries before final import

Security considerations

  • Restricted access to source files and migration workspaces
  • Secure transfer methods and controlled sharing
  • Retention policy for temporary migration files after completion

Governance-ready reporting

  • Consistent data structure to power board reports and administrative dashboards
  • Improved segmentation for membership and donations
  • Cleaner exports for finance, audits, and year-end summaries

Our data import process

A structured, governance-focused workflow that ensures accuracy, accountability,
and confidence at every stage of your data migration.

Discovery & data audit

We review your existing systems, exports, and data structure to understand what you have, identify risks, and define migration goals before any conversion begins.

Mapping & conversion

Legacy fields are mapped to the new system, formats are normalized, and data is converted into clean, import-ready files.

Test import & validation

We run test imports to verify record counts, donation totals, relationships, and detect duplicates or inconsistencies before final approval.

Final import & sign-off

After validation, we complete the final import, perform quality checks, and provide a clear summary for administrative or board-level sign-off.

Supported formats & common data types

We support the formats commonly used by organizations, including masjids, non-profits, and schools, and can adapt to custom exports from legacy systems and third-party vendors.

Supported formats

  • CSV files (comma-separated values)
  • Microsoft Excel (XLS / XLSX)
  • JSON and XML exports
  • SQL database exports
  • Custom vendor-provided export files

Common data types

  • Members, households, and family relationships
  • Donation history, pledges, and recurring gifts
  • Events, registrations, and attendee records
  • Committees, roles, and governance assignments
  • Contact Information, Labels, Notes & Custom Fields
  • Student Information & Academic Records

Ready to migrate your data?

Request a demo to see the services and products in action, or schedule a call with us to take a tour of the products and obtain hands-on experience with the solutions.

Schedule a demo

FREQUENTLY ASKED QUESTIONS

The system supports importing data such as member lists, school records, mosque information, and more from formats like Excel, CSV, and other sources.

Raw data from Excel or CSV files is converted into a structured format, ensuring compatibility and consistency with the system’s requirements. 

The import process is designed to run smoothly and uninterrupted, with no downtime while data is transferred and integrated into the system.

Once imported, the data is automatically synchronized with the system in real-time, ensuring that it remains up-to-date and consistent with the system’s current state.

Strict security protocols are followed throughout the import process, ensuring the integrity and confidentiality of your data. 

Yes, the system maintains detailed import logs, making it easy to track and manage imported data for future reference, audits, or error correction. 

Yes, the system can handle data imports from various sources simultaneously, ensuring smooth integration without any issues. 

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